Accounts Payable Contractor

Description:

Wayfair’s Global Financial Operations team is seeking an Accounts Payable Contractor to cover maternity leave based in our Financial Shared Services team in Galway. We are looking for the right individual to support the Global Accounts Payable team. The ideal candidate will bring strong organizational and planning skills, highly motivated, detail oriented, collaborative, self-motivated, customer oriented mindset, a high sense of urgency and problem-solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable!

Wayfair’s Global Vendor Financial Operations team supports and manages the day-to-day activities for many teams across the organization. These activities include Invoice processing, supplier & vendor statement reconciliation and payment, cash collections, expense payments, employee salary payments, supplier credit card programs - the list goes on ! This team serves as a Finance service center for all employees, Suppliers, Vendors, Category Management, Offshore teams, legal, HR. This is a unique opportunity for someone with excellent organizational skills to take their career to the next level.

Key Responsibilities may include but are not limited to:

Work as part of the Global AP for Accounts Payable Corporate & Freight:
Ensure all invoices are processed in line with internal controls e.g No PO No Pay.
Suppliers & Carriers are paid within agreed Payment Terms
Investigate and resolve AP Finance related issues in a timely manner
Support continuous improvement initiatives
Partner & collaborate with all stakeholders impacted by the services & support the P2P end to end process
Perform internal audits on processes to ensure compliance with internal controls
Complete various analysis & reconciliations in line with functional requirements
Point of contact for escalations for suppliers and internal Wayfair business partners
Ensuring all queries to the department mailboxes are dealt with in a timely manner
Ensure all processes are documented and assist in the development of the function
Ensure month end tasks are completed within the set deadlines in place.
Fulfill cash flow forecast responsibilities
Ensuring quality and completeness of vendor and Purchase Order data across company systems; including:
Review and validate Vendor Setup requests
Perform validation checks on Purchase Orders
Enter and Upload Invoices into the system
Drive standardisation and perform master data management

Manage the Employee Expense reimbursement program.
Perform audit checks on expenses submitted in line with the Policy
Review the T&E Policy yearly and participate in its continuous development
Following up on missing documentation in a timely manner and proactive manner
Work with auditors as required to share sample documents as requested
Reconcile and escalate accordingly any expenses reports
Provide material and deliver regular training to all employees
Manage and mentor team members; including:
Ensure Goals & Objective are in place with your team and these are in line with their career development expectations
Ensure regular 1:1 meetings are in the team calendar & notes are documented and shared with team members after your conversation with them.
Proactively liaise with Wayfairs 3rd party providers Offshore team.
Ensure that they are processing invoices and dealing with queries in a timely manner.
Set KPIs and review periodically processes and ensure high quality standards are set.
Partner & collaborate to seek areas or process of improvement.
Act as a mentor to junior staff members.
Ad hoc responsibilities:
Involvement in any project related to Purchase to Pay processes or systems as required.
Market expansion involvement as required

Skills & Experience:
Bachelor’s Degree/Finance qualification desirable
Flexible and able to handle ad hoc issues that may arise.
Strong organization and planning skills
Problem identification and resolutions skills
Meticulous attention to detail and strong planning and forward-thinking capabilities
Demonstrated ability to anticipate needs and situations before they are fully developed.
Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
Excellent written, verbal, and presentation skills
Extremely high level of discretion pertaining to confidential information
Overseeing routine department activities to ensure they are completed accurately and on time.
Motivation to develop and maintain internal and external relationships
Managing, training and motivating team members
Setting and facilitating the achievement of department objectives.