Description:
Bord Bia has a vision that customers around the globe recognise that Irish food and drink is world-class; that it is high quality, distinctive, and made by a diverse range of creative producers from a unique and fortuitous island location.
Our purpose is to bring Ireland’s outstanding food, drink and horticulture to the world, thus enabling growth and sustainability of producers.
In this role, you will ensure the accurate and timely processing and payment of creditor and grant invoices. To support and uphold Bord Bia’s financial policies and procedures. To manage the processing of Bord Bia staff expenses and credit cards in line with the relevant DPER circulars and staff expense policy.
- Work with the overseas accounts payable officer within the team to process all invoices, inclusive of grant payment invoices following approval of the marketing finance team, through the invoicing system and prepare payment runs and manual payments as required from Dublin bank accounts.
- Ensure PSWT and Tax Clearance requirements are followed on creditor payments
- Management of funds in our EU projects bank and grant bank accounts to cover payments.
- Preparation of month end reports for creditor, grant and travel accounts and assist the Accounts Manager with month-end, year-end and reporting as required.
- Managing ad-hoc queries from Bord Bia colleagues and creditors in relation to invoices and payments and use of the purchase ordering system.
- Preparing month end and year end journals for manual bank payments and creditor corrections and assist with other ad-hoc finance functions as required.
- Reviewing all staff expenses submitted through EAW to ensure they adhere to Bord Bia’s staff expense policy and preparing a payment run for expenses on the 15th of each month.
- Reviewing all staff credit card statements on a monthly basis and following up with relevant staff to ensure credit card policy is being followed and all relevant receipts are submitted, and approved by their manager.
- Preparing monthly journals to post all staff expenses and credit card information to the general ledger.
- Management of the EAW system and the online credit card system to ensure all relevant users have access and training as needed.
- Preparation of the quarterly prompt payment reports for submission to the DAFM
- Adhere to the One Bord Bia Operating Model.