Description:
In this newly created role, reporting to the Deputy Company Secretary, you will be part of the small Company Secretarial team and will perform a wide range of duties, supporting all stakeholders of C&C. It is a dynamic role and would suit someone with a passion for learning and driving efficiency and continuous improvement
About the role
Duties to include:
BOARD SUPPORT
- Manage the logistics of Board and Committee Meetings in Ireland.
- Manage the collation and distribution of Board and Committee papers via Diligent.
- Maintain rolling calendars of events, i.e. Board calendars, Agenda Planners, Board paper timetables, Board and Committee Schedules.
- Produce Company Secretarial Calendar.
- Manage the process around the signing of Board and Committee minutes.
- Support the Annual General Meeting (AGM) process and manage the AGM logistics, working closely with the key stakeholders.
- Provide administrative support for the Non-Executive Directors.
STOCK EXCHANGE
- RNS & FCA issue of standard Stock Exchange Announcements, e.g. share dealings, blocklistings, total voting rights.
STATUTORY COMPLIANCE FOR SUBSIDIARIES
- Maintaining statutory books and other key governance processes in relation to Irish and UK law.
- Oversee the entity software platform, GEMS.
- Prepare and filing of statutory and regulatory filings with the CRO (Ireland) and Companies House (UK).
- Oversee the Statutory Annual Report and Accounts approval process.
- Oversee the filing of the Annual Accounts, Confirmation Statements.
SHARE DEALING
- Ensure insider dealing policy is implemented across the group and records are maintained.
- Updating the platform for insider dealing.
OTHER
- Mentor/coach the Company Secretarial Assistant.
- Support the Deputy Company Secretary on corporate projects.
- Supporting the production of the Annual Report and Notice of Meeting.
- Assist with the roll out of Board/Committee templates.
- Supporting the Deputy Company Secretary in the launch/delivery of strategic governance initiatives and projects across the business.
- Draft Company Secretary procedure manual and notes on the various tasks.
- Update the Company website.
- Prepare Governance Tracker of new regulations.
- Support to Deputy Company Secretary on Governance related matters to include new Board appointments, Board Performance Reviews, Board Induction Programme.
- Assist with the general administration of the department and to provide continuous improvements.
- Assisting the Deputy Company Secretary with ESG Board/Management Committee.
About you
- Prior experience of working in a UK Listed Company Secretarial team is essential with at least 5 years of company secretarial experience (desired).
- CGI (ICSA) Qualified or studying CGI (ICSA) qualifications (or relevant experience desired).
- Demonstrable knowledge of UK Companies Act, and other corporate legislation, corporate governance codes and best practice, and other regulatory codes and frameworks.
- Highly organised, process driven with excellent attention to detail.
- A good level of IT literacy, systems GEMs/Diligent/Insidertrack.
- An aptitude for forward planning.
- Flexible attitude, able to cope with unexpected and varied demands.
- Self-motivated, pro-active and always looking to contribute to the team’s overall objectives.