Clerical Officer

Description:

The purpose of this recruitment campaign is to form a panel from which permanent and/or temporary contract posts may be filled at Clerical Officer Grade.

Clerical Officers make a valuable contribution to the provision of the Local Authority’s services. The Clerical Officer will work as part of a multidisciplinary team, assisting with the implementation of work programmes to achieve goals, targets and standards set out in Departmental and Team Development Plans. He/she will also be required to operate the Local Authority’s existing and future IT systems as part of their work.

As part of the Local Authority’s commitment to providing quality services to citizens, the Clerical Officer will assist in delivering a wide range of services across the organisation. Clerical Officers provide a point of contact for customers to carry out their business and access information about the Council’s services.

The Clerical Officer is the entry-level administrative grade in Local Authorities (LA’s) in the country. Clerical Officers are deployed across a vast range of services throughout the organisation providing a vital role through a range of administrative duties. To become a Clerical Officer, one must demonstrate a good general educational standard and be efficient and customer focussed. The duties shall be such clerical/administrative and secretarial as may be assigned to the employee from time to time by the Local Authority. The following is a non-exhaustive list of duties which may be assigned to a Clerical Officer:

• Dealing with Public/Customers, including Public Counter/Reception Work
• Word processing, spreadsheets, database, email and internet
• Inputting and working with computer data.
• Cashiering
• General Clerical duties – filing, faxing, photocopying
• Handling mail and correspondence including electronic correspondence.
• Processing invoices and payroll for payment
• Accounts – Purchasing, Creditors, Debtors.
• Taking minutes of meetings
• Drafting letters and reports
• Such other duties as may be assigned from time to time
• Maintaining high quality records in a thorough and organised manner;
• Checking all work thoroughly to ensure it is completed to a high standard;
• Carrying out routine accounts work;
• Approaching work in a careful and methodical manner, displaying accuracy at all times, even when conducting routine/repetitive work.
• Any other duties deemed appropriate.