Description:
Optimize Recruitment are working with an established construction industry client based in the South Tipperary area to recruit an experienced Design Office administrator.
Duties:
- Handling email and phone inquiries and other forms of written correspondence.
- Taking messages and redirecting calls as required.
- Managing the travel plans, appointments, and agendas of managers.
- Taking inventory and replacing office supplies when necessary.
- Submitting reports and preparing presentations and general research.
- Creating and updating databases for various forms of data, including personnel and financial information.
- Taking minutes in staff meetings.
- Data entry to MS Excel.
- Printing and photocopying business documents.
- Sending calendar invites and booking meeting rooms and facilities for conferences.
- Be flexible in relation to possible variations in duties from time to time as outlined by your line manager in line with business requirements.
- Fully participate and co-operate in all areas of Health & Safety
Requirements:
- 3 + years’ experience in a similar role
- Previous experience within the construction industry would be beneficial.
- Outstanding active listening skills, to enable you to help staff members.
- Work well as part of a team and delegate tasks, create a plan, and update senior colleagues on progress.
- Attention to Detail: Some tasks require a good eye for detail, such as data entry, proofreading, and making travel arrangements.
- Excellent working knowledge of specific computer applications and software.