Description:
Wells Fargo Bank International Unlimited Company (WFBI) is an indirect subsidiary of Wells Fargo & Company. Based in the International Financial Services Centre in Dublin, Ireland. Wells Fargo Bank International Unlimited Company (WFBI) is an Irish-registered and Irish-regulated bank benefiting from a freedom of services passport allowing it to provide support and services to its clients in all EU and EEA countries.
Main Function of the Job
To provide pro-active executive support to WFBI COO, CFO & Head of HR in their day to day business activities.
Working collaboratively as part of a team, you will provide superior executive support to the office of the CEO. You will be very flexible, have outstanding attention to detail and also be comfortable acting quickly in a fast paced environment (Note: In addition to these functions team members are required to carry out such other duties as may reasonably be required)
Responsibilities
- Complex diary and mailbox management/monitoring.
- Ensure effective diary planning, scheduling meetings and activities as required.
- Travel bookings for using online Concur travel booking tool:-
- Adhere to corporate travel policy
- Complete International travel questionnaires.
- Timely processing & submission of monthly expenses, ensuring adherence to policy at all times.
- Support the CEO Executive Assistant and act as point of contact for visitors to Dublin (internal & external);
Act as primary point of contact for visitors for your relevant executives.
- Develop and maintain strong relationships with EMEA team members at all levels; provide periodic support as required to the WFBI UC Senior Management team and develop a strong network with team members and in particular the Admin team.
- Use initiative to rapidly resolve general issues and queries in an efficient manner.
- Act as the conduit to deliver WFBI UC reports that are the responsibility of the executive team, respectively, on time to stakeholders.
- Provide high level back-up EA support as needed.
- Provide administration support to include; attending meetings and minute taking, printing, binding, managing signatory requests, & records management.
- Performs complex administrative tasks as required.
- Partner with support teams for any technology, facilities, or support needs that arise for the business.
- Coordinate and distribute the agenda for WFBI Committee meetings and other key business meetings as required.
- Maintain distribution lists.
- Minute taking at Committee meetings and other key business and governance meetings as required.
- Draft and amend minutes as required and circulate to the relevant stakeholders.
- Ensure that a copy of the minutes is filed appropriately, keeping all minutes together in a file for future reference.
- Prepare an action point list of the matters arising and track the delivery of the actions for Committees and other business initiatives as required.
- Provide support to secretary of WFBI Executive Committee when required.
Market Skills and Certifications
Skills/Experience Required
- Experience providing support at C-Suite level and interfacing professionally with C-Suite level executives.
- Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors.
- Dynamic, highly motivated, target oriented and committed professional.
- Excellent organizational skills with the ability to multi task and use initiative.
- Ability to work under conflicting priorities and pressures; role often requires a high degree of flexibility and re-prioritization at short notice.
- Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance.
- Proficient experience using all Microsoft Office applications e.g. PowerPoint for presentations and Outlook for managing multiple diaries.
- Experience working in a financial services organization an advantage.
- Resilient, proactive, and hands-on with a can-do attitude.
- Meticulous approach with a high attention to detail.
- Previous Minute taking experience.