Description:
KEY RESPONSIBILITIES AND DUTIES
Finance
- Completion of day-to-day Finance activities (e.g., payments, invoicing and journals)
- Maintaining accurate financial records.
- Preparation of monthly reconciliations (e.g., Bank Reconciliation)
- Preparation of monthly salary information and liaising with external providers (e.g., payroll provider and pension providers)
- Assist with Budget preparation.
- Completion of financial Funder reports in accordance with funder agreements including Statutory bodies.
- Dealing with financial correspondence (e.g., suppliers and banking)
- Maintenance of Finance policies and procedures for review by the Director of Governance and Finance.
- Assisting with quarterly Management Accounts preparation.
- Assisting with Audit preparations including liaising with Auditors when required.
- Liaising with and preparing reports for the Finance, Audit and Risk Committee, as necessary.
- Provide support to the Director of Governance and Finance as required.
Grant Acquisition
- Keep track of grant applications, monitoring of funding opportunities, and preparing of requirements for new applications.
- Support the entire proposal development process for identified funding opportunities, working with relevant teams to develop high quality funding applications in accordance with funder guidelines.
- Support the proposal submission process to ensure timely submission of all required materials.
- Review new grants agreements and/or amendments, be aware of any new conditions and terms, and share important points with related staff.
- Ensure correct filing of original grant agreements and relevant grant documents.
- Support the preparation, planning and follow-up kick-off, review, and monitoring meetings.
- Manage and maintain the grants pipeline and associated trackers.
Grant Management
- Ensure grant files are maintained and ensure that grant master files are always up-to-date and ready for audit.
- Coordinate closely with programmes staff to ensure timely administration and monitoring of grant agreements.
- For appointed grants, prepare, develop, and manage agreements with National Offices.
- Support the management of financial commitments and spending in conjunction with relevant colleagues.