Description:
The successful candidate will assist in the provision of an effective, consistent and efficient level of administrative support, including proficient typing skills. This post will also provide a cross-cover service within the Surgical Directorate on an as required basis, as per service and line manager requirements.
Other duties may include (but are not limited to):
Patient registration support- Assisting with the timely typing of all clinical correspondence, covering for secretary's absence.
- Flexible working approach as per demands of the busy Surgical Directorate service
- Provide a variety of administrative functions and an efficient and effective clerical service to the Directorate
- Assist in the Planning, co-ordinating and directing of the daily operation of the Directorate.
- Aware of the directorate KPI’s, goals and objectives and working with the Directorate Support Supervisor and
- Directorate Support Manager to achieve same.
Responsibilities:
- Encourage good working relationships within the multidisciplinary staff of the Directorate and with other Hospital
- Reception/ phones
- Clinic Preparation
- Appointments
- Typing
- T Pro
- Referral tracking, Chart tracking
- General administration duties
- Be familiar with the appropriate standards in relation to evaluation of infection control data, compliance with hygiene audits and the hospital’s infection control policies and procedures
- Provide cover Directorate Nurse Manager/Business Manager/Consultant secretaries and admissions when need arises as directed by Directorate Support Supervisor/Manager e. annual leave/sick leave etc.
- Identify opportunities for improvement and initiate steps to accomplish
- Assist in identification of cost improvements, service developments and income generation opportunities within the
- Act with digression and integrity at all times in relation to sensitive data linked to the directorate or the hospital.
- Attend and minute meetings as required
- Perform such duties as appropriate to the office as may from time to time be