Description:
Fohntech Group, based in Tralee, is now one of the leading construction services companies in Ireland, currently partnering on several high-profile industrial projects in Ireland, the UK and Europe.
Due to the continued growth of our business, we are currently seeking a skilled and detail-oriented Lead Administrator to join us in our Tralee office in Kerry.
This role will play a crucial role in assisting with general office duties, HR Admin, Onboarding & Recruitment Admin. The role reports to the Operations Director and is a full-time permanent position. This position offers an attractive salary and room for career progression.
Responsibilities:
- Oversee and organize the Office Administration duties
- Take ownership of the Onboarding Process.
- Contacting of candidates for safepass, manual handling etc and all information necessary to onboard them to the client, ensuring documentation is obtained before someone goes to site.
- Liaising with Business units regarding recruitment & onboarding of new employees.
- Updating new starts sheet with all details of new starts, update payroll every week of any new starts.
- Follow up with candidates that they are on site on the required date.
- Assist with all internal and external HR related inquiries or requests.
- Monitor and report on employee records (e.g., Record Sick or Maternity Leave and Vacation).
- Planning & scheduling meetings
- Ensuring office runs efficiently
- Answering & dealing with phonecalls
- Assisting with recruitment needs when required
- Works collaboratively within the HR Team to assist with training bookings, training reconciliation, training hours and maintaining training records.
- Accurate and up-to-date candidate records in the applicant tracking system.
- Liaise with executive management, handling requests and queries as required
- Assist & Create Regular Reports.
- Arranging & managing travel, flights, accommodation, car hire etc.
- Monitor DAS union payments & liaise with unions for invoices every 4 weeks.
- Preparing & maintaining of reports as required by Mgt.
- Link between departments, labour, finance, HR, provide back up when necessary.
- Keeping systems up to date & if necessary, implementing new ones, transfer data etc.
- Manage apprenticeship onboarding, paperwork, assessments & engaging with Solas as required.
- Any other Ad Hoc duties as required
Requirements
- Experience as an Office Administrator, preferably in a similar capacity.
- Extremely organized and detail-oriented, capable of managing multiple priorities and deadlines.
- High level of attention to detail and problem-solving skills
- Strong work ethic, ability to work as part of a team and on your own initiative
- Experience using applicant tracking systems (ATS), HRIS, and other relevant software.
Available to work full time in an office environment.