Description:
Duties: Responsibilities and Duties:
- Request for Quotations: Raise and review requests for quotations from suppliers to ensure competitive pricing and timely delivery of materials.
- Purchase and Exchange Orders: Generate and issue purchase and advance exchange orders, adhering to established procedures.
- Material Request Forms: Review and reconcile material request forms, ensuring accurate and complete information for timely order submission.
- Order Acknowledgement: Ensure all orders are acknowledged by suppliers, maintaining effective communication throughout the procurement process.
- Delivery Coordination: Coordinate the timely delivery of all parts, ensuring efficient logistics and minimizing delays.
- Core Returns Management: Manage and facilitate core returns as part of advance exchanges, ensuring the smooth transition of materials.
- Data Management: Update systems with relevant information, such as Air Waybill (AWB) details, to maintain accurate records.
- Customer Queries: Respond to customer queries promptly and provide effective solutions to address their concerns.
- Invoice Review: Review and process supplier invoices, verifying accuracy and adherence to budgetary guidelines.
- Customer and Supplier Relationships: Maintain positive and productive relationships with customers and suppliers to facilitate efficient material services.
- PO and Budget Management: Resolve purchase order or budget issues promptly to ensure timely delivery of parts.
- Project Reporting: Provide regular project reports on a daily, weekly, and monthly basis, highlighting progress and challenges.
- Supplier Setup: Review and set up new suppliers, ensuring compliance with company standards.
- Document Management: Maintain daily cloud based filing and saving of relevant documents in shared drives following established processes.