Office Manager

 

Description:

DUTIES & RESPONSIBILITIES

 

As the Office Manager, you will play a pivotal role in ensuring the smooth functioning of the Cathedral.

 

Your responsibilities will encompass, but not be limited to:

 

  • Manage general correspondence, emails, telephone calls and receive visitors to the Chapter House/offices.
  • Coordinating regular Staff team meetings and minute taking.
  • Diary and calendar management for Committees and Board meetings.
  • Collate and manage the Dean’s expenses and credit card.
  • Organise travel arrangements for the Dean and CEO as required.
  • Organising and streamlining office operations and procedures.
  • Responsible for ordering stationery and office supplies.
  • Support the CEO on governance and regulatory matters, including compliance with the CRA Governance Code.
  • Maintaining the Cathedral’s CHY3 records.
  • Supporting the CEO in drafting and collating reports, minutes and other papers.
  • Oversee, report, and sign off on the weekly cash count when the Cathedral Manager is absent.
  • Manage all technical aspects of IT & communication technology.
  • Lead for CRM and EPOS.
  • Manage all service contracts in place in conjunction with the Cathedral Manager.
  • Liaising with any external contractors securing quotations for work, scheduling work and being point of contact on site for contractors.
  • Work closely with the Cathedral Manager and CEO regarding operations or any issues or changes to terms.
  • At all times working within budgets approved by the Board in annual budgets and in consultation with the CEO.
  • Any other ad-hoc duties as requested by the Dean or CEO.

 

KEY COMPETENCIES

 

  • High attention to detail.
  • Excellent PC skills with advanced knowledge of The Microsoft Suite.
  • Capable of working on their own initiative and as part of a team.
  • Excellent communicator, both written and verbal.
  • Solution-oriented mindset.
  • Able to work to deadlines and move several projects forward at the same time.
  • Keen budgetary awareness and practice excellent cost and spending control.

 

SKILLS & ATTRIBUTES

 

  • Ability to deliver quality work in a timely manner.
  • Highest level of integrity with confidential information.
  • Approachable and highly professional in manner, with all levels of staff, congregation and volunteers within the organisation.
  • Team Player.
  • Minimum 2 years’ experience in an office management role or similar level.
  • Respect for the Ethos of the Organisation.

Organization On-site Full-time
Industry Management
Occupational Category Office Manager
Job Location Dublin,Ireland
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Experience 2 Years
Posted at 2023-10-23 4:45 pm
Expires on 2024-12-22