Partner Administrator

Description:

Job Description & Summary

In this role you will be involved in managing the reception of the PwC Limerick office and supporting the Partner Administrators team in interacting with the Partners, Directors, Senior Managers, Managers and others within the Practice. Prioritising, multi-tasking and maintaining a high level of confidentiality on all matters is essential. The role involves various secretarial and administration functions and other office duties. Given the nature of the duties, the role will be office based.

Specific Areas of Responsibility:

Reception /Hospitality/ Office Management

• Ensure that the reception area and meeting rooms are maintained professionally at all times and that the rooms are always ready for planned meetings or other events.

• Manage the office swipe card system

• Manage the bookings of desks and meeting rooms through the room booking system.

• Assist the Health & Safety Manager with the monthly checks required by H & S legislation and with the preparation of the ISO Standard documentation.

• Help organise the twice yearly fire drills in your capacity as a Fire Warden.

• Join our Secretarial team and assist with the shared workload

• Liaise with the building management company in relation to services required and with visiting service providers and others as required.

• Liaise with other tenants and the building management company on common issues.

• Coordinate with caterers and suppliers for food, drink and equipment as required for events

• Organise refreshments for meetings, as required.

• Liaise with office cleaners as required.

Administration

The PA team work closely with the Management team to provide services in all aspects of the business. As part of this team, you are required to:

• Manage all forms of incoming mail and follow up promptly and appropriately as required

• Manage telephone calls to a prompt and appropriate resolution.

• Produce and maintain a schedule of meetings and conference calls.

• Ensure the firm’s standards are maintained on all correspondence that uses the PwC branding formats.

• Produce proposal, presentation and report documentation using Word, PowerPoint and Excel and audio typing as required.

• Operate PwC specific packages, Transearch, Workday, Cabs, iPower and others. Training will be provided.

• Submit expenses and complete timesheets for team members as required.

• Assist other members of the administration team during peak times and holiday periods whilst continuing the strong culture of teamwork within the group.

• Assist in the organisation of events as required.

• Assist in any other relevant duties as required by your manager.