Description:
We currently have a vacancy for a Procurement Associate on a contract of indefinite duration in the Procurement Division. This role is aligned with the Bank Officer grade and the BO salary scale applies. Please click here for further information on our salary scales.
The purpose of the role is to provide support with competitive tendering of lower value/complexity/risk procurements of [IT] supplies, services and works and to support the relevant Procurement Business Partnersto ensure that the Bank achieves its procurement policy objectives and individual Business Units achieve their goals and objectives.
Responsibilities:
- Support the team and relevant Procurement Business Partners as required, including executing lower complexity [IT] tenders, assisting with large scale/complex/high risk procurements and providing cover during leave periods.
- Ensure complete contract documents are furnished by Business Units (including Order Forms, Statement of Works (SOWs) etc.) at the end of each procurement procedure; relevant details are noted on the contracts register and copies filed as appropriate, so the necessary controls and documentation are in place.
- Conduct effective and timely end to end (market research to contract notice) execution of lower complexity tenders (including spot buys) ensuring that tenders are compliant with all aspects of the Public Procurement regime, the Bank’s Policy and deliver the desired outcomes.
- Work in partnership with Divisions so:
- value for money is considered at tender and contract formation stage;
- tenders are executed on time;
- contracts are renewed through tendering strategies in a timely fashion;
- strategic suppliers are delivering to or beyond their contractual responsibilities; and
- remedial plans are in place.
- Work in partnership with the team, Procurement Operations Team and Internal Stakeholders to ensure that all procurement transactions reflect the contractual commitments and necessary controls.
- Co-ordinate communications with internal stakeholders in relation to external sourcing channels e.g. Office of Government Procurement (OGP) and Eurosystem Procurement coordination Office (EPCO).
- Use sourcing side risk processes and contribute to the maintenance of detailed stage gate and engagement metrics information, ensuring that all issues and challenges are escalated promptly.