Production Planning And Talent Coordinator

Description:

The Production Planning and Talent Coordinator position will expose you to the perfect blend of administration, recruitment, and crew management duties. It calls for a highly empathetic individual with a keen mind and a genuine interest in people. Everything we do revolves around the people we employ and the clients we partner with. We would love to hear from someone who might be working in a creative field currently, has excellent administrative skills, but is looking for a change and values stable, full-time employment.

The Production People is an Irish owned, award-winning company based in the heart of Dublin City Centre overlooking the beautiful and bustling Merrion Square.

The right person has:

• A wide knowledge of one or more of the following: Broadcast TV, Radio, Film, Events, Arts & Culture

• Excellent computer skills and the ability to adapt to new software quickly

• Strong persuasion and negotiation skills

• Exceptional organisational and time management skills (The ability to multitask effectively and work on many different projects simultaneously is a must!)

• Excellent verbal and written communication skills

• Patience and is hard-working, professional, and respectful and diplomatic at all times

What the job entails...

Staff Scheduling & Planning

You will be responsible for:

• Managing staff schedules, including; sourcing, booking and scheduling staff for upcoming projects and creating rosters for frequent/ongoing bookings for our renowned clients
• Strategically planning for large events and special productions
• Managing quick turnaround or last-minute change bookings in a timely and professional manner

Candidate Management

You will be responsible for:

• Managing new and current candidate profiles on our database – including creating and updating profiles as required
• Working with our Service Delivery Manager to create and facilitate staff training
• Send forms, timesheets, and contracts out to candidates for signature

Client Management

You will be responsible for:

• Managing client accounts, including follow-up calls and assisting with booking and payment queries.

FOH administration

You will be responsible for:

• Managing our main email and phone lines, including responding to and organising new CVs, setting up interviews and internal meetings, forwarding calls and answering general queries
• General office management of office supplies, petty cash etc.