Description:
The PMO is now actively seeking to recruit a Project Support Specialist to take responsibility for key SIS Programme administration support. The Project Support Specialist will work closely with and report to a SIS Project Manager.
Duties and Responsibilities
The duties and responsibilities of the position include, but are not restricted to, the following:
- Manage day-to-day administrative aspects of projects, including updating work plans/status reports, resourcing admin, maintenance of project documentation / risks/reports and tracking of project expenditure – working closely with SIS Programme Management Office, SIS Delivery Streams and SIS projects.
- Build and maintain a repository of information and support documentation (in a range of formats).
- Assist the SIS Project Manager on reporting, governance and processes.
- Provide a support to the Project Manager in the management of software vendors:
- Operational engagement with vendor e.g. Governance;
- Financial engagement with vendor e.g. Statements of Work, invoicing;
- Delivery management engagement with vendor e.g. project planning and scheduling;
- Quality management engagement with vendor e.g. acceptance criteria, testing.
- Engage proactively with the project stakeholders and act as a reference point for queries and requests for information.
- Play an active role in the co-ordination of activities relating to project workshops and working groups:
- Arrange meetings, booking rooms for meetings or other events;
- Take detailed minutes and coordinate the collection and consolidation of feedback; o When required, arrange catering for meetings.
The above attempts to outline in a broad way the range of duties associated with this post. While not being exhaustive, it does attempt to indicate the range and level of duties associated with the post.
Qualifications and Experience
- Candidates must have a Primary Degree or equivalent (NFQ Level 7)
- A minimum of 3 years’ project administrative experience or equivalent, ideally, within the Higher Education sector;
- A strong customer service perspective and comprehension of Project Management techniques in a large and complex organisation encompassing diverse user communities;
- Possession of an agile or traditional project management qualification would be an advantage for this role;
- Proven track record in project administrative skills including financial management, planning, scheduling, reporting, resource management, communications, risk management, dependencies, scope, time quality and budget;
- Ability to work well within a broader team and demonstrate flexibility and openness;
- Ability to work with a high degree of professional effectiveness including producing accurate reports, meeting deadlines, prioritising and delivering quality work;
- Good social, communication and organisational skills and an ability to work with a variety of different project stakeholders.