Description:
Your responsibilities will include but not limited to:
- Preparation and typing of documents, reports, minutes of meetings and general day to day correspondence to support a busy department.
- Actively assisting/managing correspondence, diaries and actions list for Agents
- Answering/directing calls and assisting in ensuring all enquiries are actioned in a timely Manner.
- Managing office and stationary supplies.
- Use of in-house property system.
- Filing, photocopying and other ad hoc duties as and when required.
- Taking part in a pooling system with other administrative support in the office if additional help is needed on an ad-hoc basis.
- Preparing property brochures, window displays and listing properties on websites.
- Assist with the ongoing internal review and audit of soft and hardcopy files for regulatory compliance purposes.
- Taking inbound/making outbound calls, dealing with email enquiries.
- Responsible for front of office duties including meet and greet/liaising with potential clients who call into the office.
- Confirm all appointments & meeting with team members to ensure meeting rooms are booked, tea and coffee arranged.
Profile:
- Excellent word processing skills including advanced knowledge of Microsoft Word and Excel.
- Previous experience in a busy working environment.
- Excellent time management and organisational skills required.
- First-rate customer services skills with an outstanding ability to liaise with directors, Clients.
- A positive attitude towards their work.
- Willingness to work as part of an interactive team.
- An ability to build and maintain good networks internally and externally.
- Demonstrate excellent communication both verbal and written skills and hold excellent interpersonal skills.
- Possess self-management skills and the motivation to efficiently plan and organisetheir own work time.
- Assess priorities within their own work area.
- Handles routine work with limited supervision.