Description:
Reporting to the Executive Assistant, this role involves ensuring that the administrative needs of the business are met.
Day-to-Day Responsibilities
- Warmly greet visitors.
- Book meetings for internal and external purposes.
- Receive and distribute daily post, and manage outgoing mail.
- Screen, answer, and forward telephone calls.
- Keep the reception area neat and tidy.
- Complete daily and weekly reports as necessary.
- Cover for the Executive Assistant during periods of annual leave.
- Manage files through our internal HR system, including supporting the offboarding process and maintaining accurate records.
- Support the induction process for new staff, including assistance with recruitment.
- Manage the internal security system for building access.
- Oversee the stationery order across two offices and for field staff.
- Perform any other necessary administrative tasks.
What You Bring to the Team
- Strong IT skills, particularly in Word and Excel.
- Excellent typing speed.
- Highly professional, presentable, and personable as the first point of contact with clients