Receptionist/ Facilities Coordinator

 

Description:

An excellent opportunity has become available for a driven and enthusiastic individual with a large global contract within Sodexo.

 

 

 

Role Responsibility

Main Responsibilities

  • To provide an excellent reception service, ensuring all customers are attended to in an appropriate manner.
  • Delivering a hosting/concierge experience for visitors
  • Arrange meetings/conferences, ensuring audio and video conference facilities are in place
  • Computer and manual task bookings
  • Manage the invoices and expenses applications
  • Assist with filing, copying and scanning
  • Manage company SIM cards and monitor phone bills
  • Assist with organizing team building activities and company events where appropriate
  • Manage incoming /outgoing mails, courier and postal services
  • Management of and order of stationary, office supplies, kitchen supplies
  • Arrange, organise and manage ad hoc activities
  • Issue access cards to employees, visitors & manage booking system
  • Activate access cards to employees, visitors & maintain required documentation
  • Manage car parking facilities
  • Producing reports as required
  • Ensuring customer requirements and expectation are met
  • Act as a point of contact for suppliers/contractors and Sodexo Staff who visit and work on site.
  • Act as point of contact to deal with day to day queries made by the client
  • Where appropriate, reporting of accidents and incidents
  • Maintain a tidy and professional reception, meeting rooms & office spaces
  • Assist with building inductions for new starters if/when required
  • To report all maintenance faults to the Service desk and log accordingly.
  • Coordinate PPMs for subcontractors on site & management of the Facilities PPM of soft and hard services.
  • Complete & manage Health & Safety Files
  • Direct and manage Cleaning team liaising with Sub Contractor as required
  • Conduct Weekly Office Health and Safety Walks & complete other required Health and Safety documents and checks as required
  • To carry out regular and systematic checks of the meeting rooms ensuring rooms are clean, tidy and set up to standard.
  • To attend training courses, as required, in order to keep up-to-date with company legislation, policies and procedures.
  • To carry out any reasonable request made by client or Sodexo.
  • Assist FM with e-ProphIT and UDC payment processes.

The Ideal Candidate

The Ideal Candidate

  • Excellent working knowledge of MS Office, Word, Excel, Power Point
  • Excellent use of English language (written and spoken)
  • Professional and courteous telephone manner
  • Exemplary customer services skills
  • Excellent organisational skills, be efficient, proactive & good time management
  • Ability to work as an individual and as part of a team
  • Experience of delivering excellent customer service both face to face and over the telephone
  • Previous administrative experience essential
  • Previous experience of working in the field of facilities management an advantage
  • Basic knowledge of Health & Safety

Package Description

Competitive Salary - DOE

To be discussed during interview stage.

Organization Sodexo
Industry Secretary / Front Office
Occupational Category Receptionist
Job Location Dublin,Ireland
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Experience 2 Years
Posted at 2021-08-10 3:14 am
Expires on Expired